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2019 Annual Conference - Sponsors & Exhibitors
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 Export to Your Calendar 10/23/2019 to 10/25/2019
When: Wednesday, October 23, 2019
Where: United States


Online registration is available until: 10/23/2019
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2019 Annual Conference and Supplier Showcase | Frisco, TX | October 23-25,2019

 

Program Schedule


Wednesday, October 23

12:00 p.m..............................................Registration Open
1:00 - 2:00 p.m ......................................Keynote Address
2:00 - 3:00 p.m. ..........................................Presentations
5:30 - 7:00 p.m. ......................Reception with Attendees


Thursday, October 24

7:00 a.m. ......................................................Exhibit setup 
7:00 a.m. .......................................................Registration 
8:30 a.m. ..............................................................Welcome 
9:15 a.m. ...................................Supplier Showcase Open 
12:15 p.m.......................................Lunch with attendees 
1:15 p.m......................................................Presentations 
5:15-5:45 p.m.....................................Platinum Sponsors 
5:45-6:45 p.m.........................Reception with attendees in exhibit hall 
7:00 p.m. ..........................................Exhibit break down | Evening on your own


Sponsorship and Exhibitor Options
Download PDF Version Here


EXHIBITING AND SPONSORSHIP RATES 

• Platinum ......................................................$3,400 • Gold ..............................................................$2,400
• Silver............................................................$2,100


EXHIBITOR ADD-ON .........................$500

Exhibitors bringing over-sized displays are required to set up banners in foyer
• gold and silver sponsors may purchase banner location in foyer for $500


ADDITIONAL SPONSORSHIP OPPORTUNITIES

These individual sponsorship's include recognition in the onsite materials; signage at the sponsored event

Wednesday reception/networking event: ..................................$1000 | Thursday lunch: ...............................................................................$1000
Thursday afternoon break: .............................................................$500 | Thursday reception/networking event: ......................................$1000

Vendors are encouraged to provide literature for attendees to review in lieu of giveaways.


EXHIBIT SPACE SPECIFICATIONS

• Booth space is 6’x 8’ – All exhibit materials (pop ups, equipment, etc) must fit within the table boundaries*
• Maximum 6’ banner allowed in exhibit hall • 6’ skirted table and two chairs included
• Exhibitors bringing over-sized displays are required to set up banners in foyer
• Platinum sponsorship's include banner location in the foyer
• Gold and silver sponsors may purchase banner location in foyer for $500

*AHVAP reserves the right to request companies to take down their display if it impedes on another company’s booth space.


REPRESENTATIVES STAFFING BOOTH

• Fee includes 2 representatives. An additional rep is $200. Maximum 3 reps per company.
• The full conference begins on Wednesday, October 23rd be sure to attend the keynote speaker address and other timely topics.


SPONSORSHIP OPTIONS AND BENEFITS
You are invited to participate in the AHVAP Annual Conference.
This is an opportunity to showcase your products and services to key decision makers from healthcare organizations across the US.

 Exhibit Table  Silver   Gold   Platinum
 Name badge ribbons indicating sponsorship level  ✔
 Listing in marketing material    
 Recognition on AHVAP website     
 Recognition on signage in conference center   
 Recognition at morning opening & social networking     
 Invitation to networking event Wednesday     
 Lunch Thursday     
 List of registrants post-conference with member approval   
 Recognition in the onsite materials   
 Invitation to attend Thursday morning sessions    
 Logo included in pre-show slides   
 Logo recognition in the onsite program materials     
 Prime location in exhibit hall     
 Logo recognition on signage in lobby & breakfast area       
 Meet with the Board      
 Recognition on tent cards on tables at lunch      
 Premium space in foyer for large banners/displays      

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