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2018 Education Conference & Supplier Showcase - Exhibitor & Sponsor
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You are invited to participate in the AHVAP Annual Conference. This is an opportunity to showcase your products and services to key decision makers from healthcare organizations across the US.

10/17/2018 to 10/19/2018
When: October 17-19, 2018
Where: Hilton Clearwater Beach Resort & Spa
400 Mandalay Ave
Clearwater Beach, Florida  33767
United States
Contact: Meagan Bowker


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Hilton Clearwater Beach

400 Mandalay Avenue
Clearwater Beach, FL 33767

Guest Room Rates and Reservations

Hilton Clearwater Beach Resort & Spa
400 Mandalay Avenue
Clearwater, FL 33767

Discounted Rates:
Single - $189.00
Double - $214.00

To Make your Reservation please follow this link - click here

Or Call the hotel at 727-298-1486

Group Name:

AHVAP 2018 Annual Conference

Group Code:

AHVAP

Exhibiting and Sponsorship Rates

  • Platinum $2,900
  • Gold $2,400
  • Silver $2,100

Additional Sponsorship Opportunities

These individual sponsorships include recognition in the onsite materials; signage at the sponsored event

Wednesday reception/networking event: $1000
Thursday lunch: $1000 
Thursday afternoon break: $500
Thursday reception/networking event: $1000
Vendors are encouraged to provide literature for attendees to review in lieu of give-aways.

Exhibit Space Specifications

  • 6’ skirted table – All exhibit materials (pop ups, equipment, etc) must fit within the table boundaries*. Exhibitors bringing oversized displays are required to select the Corridor of Champions booth upgrade.
  • Side chairs
  • For an additional $500 you can have a larger booth space with premier placement in the Corridor of Champions
    *AHVAP reserves the right to request companies to take down their display if it impedes on another company’s booth space.
  • If your banner is larger than 6ft x 4ft you MUST purchase a spot in the Corridor of Champions

Shipping and Handling:  The Hotel will accept limited freight and box shipments no earlier than (3) three days prior to arrival of the guest to whom it is addressed.  Shipments should be addressed as follows:

 

    ATTENTION:  Receiving guests’ name and arrival date

                                HILTON CLEARWATER BEACH

                    400 Mandalay Avenue

                    Clearwater Beach, FL 33767

 

Shipping/Handling charges may apply as follows:  boxes up to 25 pounds @ $5.00/box; boxes 25-100 pounds @ $10.00/box.  Hotel does not accept freight in excess of 100 pounds or on pallets without prior notification and authorization; charges will apply.

Representatives Staffing Booth

Fee includes 2 representatives. An additional rep is $200. Maximum 3 reps per company.

The full conference begins on Wednesday, October 17th so plan to be there early and set up your booth and attend the keynote speaker address and other timely topics. 

The supplier partner showcase area is available on Wednesday, October 17th at 2:00 p.m. for setup

 


Booth Assignments

Booth # Company Name
6 Abbott
23 Access Scientific
19 AMD Medicom Inc
38 AngioDynamics
17 Avid
33 Bard
34 Bionix
37 Blue Point
28 Casco Manufacturing Solutions, Inc.
3 Coloplast
20 Cook Medical
4 Currie Medical Specialties
7 Dale Medical Products
2 ECRI Institute
8 EHOB, Inc.
43 Encompass Group
31 Exergen Corporation
32 Gore & Associates
36 Greenlight Medical
1 Halyard/OMI
30 Healthcare IQ
40 HealthCare Links
11 HealthTrust Supply Chain
13 ICU Med
14 InfuTronix Solutions
16 Innovative Healthcare Corporation
44 Karl Storz Endoscopy
35 Magnolia Medical Technologies
15 Masimo
21 MD Buyline
24 Mercury Medical
5 Mindray
25 NeoMed
29 Premier
10 Procter & Gamble Baby Care
39 Sempermed USA
9 Shukla Medical
12 Silver Lining Apparel
26 Specialty Medical Products
27 Stryker
18 Tempo Medical

 

Sponsorship Options and Benefits

You are invited to participate in the AHVAP Annual Conference. This is an opportunity to showcase your products and services to key decision makers from healthcare organizations across the US.
 

Silver

Gold

Platinum

Exhibit Table
Name badge ribbons indicating sponsorship level
Listing in marketing material
Recognition on AHVAP website
Recognition on signage in conference center
Recognition at morning opening & social networking
Invitation to networking event Wednesday
Lunch Thursday
List of registrants post-conference with member approval
Recognition in the onsite materials
Invitation to attend Thursday morning sessions
Logo included in pre-show slides
Logo recognition in the onsite program materials  
Logo recognition in the onsite program materials  
Prime location in exhibit hall    
Logo recognition on signage in lobby & breakfast area    
Meet with the Board    
Recognition on tent cards on tables at lunch    

Program (schedule subject to change)

Wednesday, October 17

11:00 a.m.         Exhibit Set-Up
12:00 p.m.         Registration Open
1:00 - 2:00 p.m. Keynote Address
2:00 - 3:00 p.m. Presentations
5:30 - 7:00 p.m. Reception with Attendees

Thursday, October 18

6:30 a.m.     Exhibit setup
7:00 a.m.     Registration
8:30 a.m.     Welcome
8:00 a.m.     Supplier Showcase Open
12:30 p.m.   Lunch with attendees
1:30 p.m.     Presentations
5:00 p.m.     Exhibit Break Down
5:15-5:45 p.m.     Platinum Sponsors
5:45-6:45 p.m.     Reception with attendees
Evening On your own

Liability: The exhibitor acknowledges that the Association of Healthcare Value Analysis (AHVAP) shall not be obligated to maintain property, liability, or business interruption insurance covering the exhibitor. It is the sole responsibility of the exhibitor to obtain such insurance and the exhibitor must do so at his/her own expense.

Exhibitors are expressly bound, at their expense, to pay for or repair any and all damage to the exhibit facility where the AHVAP Conference is being held, booth equipment, or the property of others caused by the exhibitor or any of its employees, agents, contractors, or representatives.

The exhibitor agrees to assume all risks of loss, injury, theft or damage of any kind or nature whatsoever to any exhibit or component thereof, including any goods, merchandise, papers, and business records or other property which may be in or come into the exhibitor’s possession during the course of the exhibition, or in the course of assembling or disassembling the exhibit and to assume all liability for damage to any person arising from the movement and operation of the exhibit and hereby releases, AHVAP, its contractors, and the owners and managers of the exhibit facility from any liability whatsoever in respect thereto.

The liability of AHVAP for any act, error, or omission for which it may be legally responsible shall not exceed the cost of any cash payment. AHVAP will not, in any event, be liable for consequential damages, including but not limited to, lost income or profits.

PCI Compliance: Due to PCI Compliance, please do NOT provide any credit card information via email. Call or fax credit card information only.

Audio/Video Policy: Registration and attendance at, or participation at association events constitutes an agreement by the registrant to association’s use and distribution of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.

Cancellation Policy: Written notice to cancel must be received via fax, mail, or email by September 18, 2018 to receive a 50% refund. No refunds after this date.

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